How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There is no question that your business will experience a little downtime while you are moving to Little Rock, the question is the right way to reduce that period. Nowadays, "downtime" describes the hours you are offline and isolated from clients and suppliers--not the time spent actually moving furniture and components from one place to another.
 

You'll find 3 major components to restricting your time offline, and when you implement the 3 you ought to be equipped to achieve a smooth changeover. But this is the trick--you can't pick and choose two out of three; there exists a synchronicity to the method which calls for focus on every one of the 3 components.

Point Person and Planning

If you were to remember one thing from perusing this, it truly is that you need one person in charge. And that single person's primary undertaking is to handle all the preparation and logistics of the move.

Determine a budget for the move and set your point person free to meet and employ a professional office moving company in Little Rock. Listed here are a couple of additional jobs your internal “concierge” might supervise.

Service providers--everybody from the paper delivery person to your telephone provider--need to know your move time as fast as possible, and any changes in the range of their work. Create a timeline of when services are shut off in your old area and when they're going to be live in the new one. Preferably, there exists a few days overlap to ensure you're covered should there be a snafu with the actual move.

Floor Plan

Get your point person a floor plan of the new area when you have any upfit specifics and share it with the professional movers in Little Rock. This info not only helps estimate expenditures (first floor vs elevator, loading docks, and so on.), however allows the team model the flow of the move-in. A copy of the layout truly assists the designers place desks and also other components prior to the move and that consequently lessens the actual loading into the area.

IT Closet

Call it what you will--IT Closet, Server Room, Corridor of Despair and Confusion--the quicker you determine where that area is, your IT crew can get ready for running cabling and whatnot.

Possibly, if you're moving your office you're going to be also opting for the latest in technology. If you haven't improved your systems for a while, you'll be in for a pleasant surprise--that big area you required for all your old equipment has shrunk so much that you might only require a small space dedicated to the IT stuff.

Now's also a great time to evaluate your technological accessories--the equipment that protects you if something wrong happens. These would include your power backups, surge guards, fire extinguishers, and HVAC.

Infrastructure

Should you be using the cloud and your employees can work remotely over the move, there's a chance you're equipped to keep going without the need of any online outages. If that is not your situation, be sure that your moving magician has each of these details under control.

Your IT staff ought to have all the wiring and connections for workstations, printers, and phones tested and geared up for action right after the new devices enters in the door. If you are getting new components, make sure everything is ready to enable them to plug it in when the workstations get delivered.

Handling All the Details

Your concierge deals with all the internal specifics and hands-off info when needed to the moving company, providers, and others which need to be informed. This frees up the remainder of the employees to keep focusing on their actual tasks instead of pondering where exactly they may come across the files. It can also help morale to understand that there's one individual dealing with every little thing, and they also know where to go to dismiss the gossip that you are getting rid of the free coffee.

Simply speaking, when you have a plan and also the right point person and office moving company in Little Rock utilizing that program, your business move could be flawless and worry-free.

 

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