By Julie DeLong, A-1 Freeman Moving Group
There isn't a question that your organization will encounter a little downtime if you are moving to Little Rock, the question is the best way to reduce that window. In today's world, "downtime" describes the hours you are offline and isolated from customers and suppliers--not the time put in literally moving furnishings and hardware from one place to another.
There are three main components to restricting your time offline, and whenever you implement all 3 you should be able to accomplish a smooth transition. But here is the key--you won't be able to pick two out of three; there exists a synchronicity to this procedure that calls for attention to each one of the three portions.
Point Person and Organizing
Should you take away a single thing from looking over this, it's that you'll require one person responsible. And that single person's main job is to deal with all the organizing and logistics of the move.
Identify a budget for the move and set your point person free to meet and hire a professional office moving company in Little Rock. The following are a couple of various jobs your internal “concierge” should oversee.
Service providers--anybody from the flower delivery person to your telephone provider--need to know your move time as fast as possible, and any variations in the scope of their work. Produce a timeline of when services may be shut down in your existing location and when they will be live in the new one. In a perfect world, there exists a few days overlap to ensure that you are covered if there's a snafu with the actual move.
Get the point person a floor plan of the new place as soon as you have any upfit details and share it with the professional movers in Little Rock. These details will not only help calculate expenditures (first floor vs elevator, loading docks, etc.), yet permits the team model the circulation of the move-in. A copy of the layout really will help the designers set desks and chairs and also other equipment ahead of the move and that subsequently reduces the actual loading into the location.
Call it what you will--IT Closet, Server Room, Hallway of Despair and Confusion--the quicker you identify where that area is, your IT team can prepare for running wires and cables and whatnot.
Possibly, if you're relocating your office you are likewise choosing the most current in technology. If you haven't improved your systems for a while, you'll be in for a pleasant surprise--that large space you needed for the older components has shrunk so much that you may possibly only require a small area devoted to the IT stuff.
Now could be also a great time to evaluate your technological accessories--the gear that protects you if something goes wrong. These consist of your power backups, surge suppressors, fire extinguishers, and HVAC.
In case you are using the cloud and your employees can perform remotely over the move, you may be equipped to keep proceeding without any online downtime. If that's not your scenario, ensure that your moving wizard has all these particulars nailed down.
Your IT team will need to have all the cabling and connections for workstations, printers, and telephones confirmed and prepared for action once the new devices enters in the door. When you are buying new equipment, ensure everything is ready so that they can plug it in once the workstations arrive.
Dealing with All the Particulars
Your concierge manages all the internal particulars and hands-off details as required to your moving company, suppliers, and others which need to be in the loop. This frees up the rest of the staff to keep focusing on their real jobs rather than wondering where they can locate the files. It can also help spirits to know that there will be a single person handling pretty much everything, and they also know where to go to be able to dispel the rumors that you're getting rid of the free coffee.
In short, for those who have a method and the right point person and office moving company in Little Rock implementing that program, your business move will be smooth and worry-free.
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