Hey, Little Rock: These 8 Office Relocation Gaffes Can Really Sink Your Budget

office being prepared for a moveYou have a business to keep going. And now you‘ve got to keep it going while you’re moving it from one location to another! How do you keep your Little Rock business growing and the profits flowing while your furniture’s going out the door? That’s the “million dollar” question of office relocation! Give it a wrong answer, and your productivity and profits will go out the door with the furniture.

At A-1 Freeman Moving Group, we’ve got a great answer for you – one that’s predicated on helping you circumvent 8 gaffes that we, as office relocation specialists, find all too commonly made:
  1. Not Planning Ahead. The first you realize you’ve got to move, that’s when you should get down to planning for it. Regrettably, too many businesses get started on their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other suppliers to put together a reasonable proposal for you, let alone properly deliver the goods and services you purchase from them. Keep in mind: too little time usually leads to too many mistakes. Let the size of your firm and the complexity of your move – i.e., the number of steps that must be finished before other steps can be begun – guide you in determining how soon is soon enough.
  2. Not Vetting Your Mover Completely. Office relocations are difficult. You need a moving company that’s expert enough to take care of office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just to begin with}48]! So, whatever moving companies you’re {{considering, make sure they’re legitimate. Check https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, especially for interstate commerce. Examine the reviews at bbb.org. to see if any criticisms of them are on file with the Better Business Bureau. And, if you can, speak with other companies who’ve hired them to learn how well they lived up to their contractual obligations. It’s also a good idea to inquire about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they adhere to standard chain-of-custody procedures.
  3. Not Coordinating and Communicating Properly with Your Mover. Your office relocation manager must work with the project manager your moving company has assigned to ensure that your internal team and the moving company’s team are equally up to speed. Any amendments to the schedule must be properly conveyed to everyone involved, lest one upset engender others and cause all sorts of errors and cost overruns.
  4. woman alone in empty officeNot Committing Enough Internal Staff to Your Move. The complexity of any office relocation pretty much stipulates that you recruit the help of employees from within your firm. Go for people in each department who comprehend their department’s needs well and have access to relevant company records. That might not always be the department head! To be honest, you’re often better off getting the help of veteran but non-managerial staffers, as they’ll be more inclined to submit to your relocation manager’s orders without argument.
  5. Not Following the Schedule. It’s rarely the case that an office relocation schedule decelerates. Yes, various steps can be delayed for this or that reason. But what usually happens then is that the schedule gets truncated. And that usually happens because the planning got started too late. And what happens when you aim to compensate for lost time? More people from your end and the mover’s end are forced to work more overtime hours. Everybody starts tripping over everybody else. Things get sloppy. Mistakes are made. And who pays for all this? Yep. Better to create a pragmatic schedule initially and adhere to it.
  6. Not Budgeting Adequately for Your Move. Frankly, it’s hard for any company that hasn’t experienced a relocation before to know exactly what its move will wind up costing. To leave that cost to a roll of the dice, though, or to budget for it inadequately is a big mistake! At the outset, you must budget for recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses including new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your needs you explore in the beginning, the more manageable the expense of your office relocation will be.
  7. Not Having Enough Coverage. If you’ve decided to sign with a professional relocation company of any repute, the potential for property damage is slight. Still, you need to be prepared. Consult your mover about the coverage options they offer and pick the one that best accommodates your operations.
  8. Not Taking Care to Back Up Your Data. It’s not necessary for horror stories here. Suffice it to say that during your office relocation, your company’s material records are best protected by being backed up digitally, wherever possible. Those that can’t be digitized should be stowed securely in a warehouse. And your digital data ought to be backed up in the cloud. Historically, losing such data or suffering its vandalism isn’t an “everyday” phenomenon. But do you really want to risk it? Then, in whatever way you can, back it up!
A big way to eliminate these kinds of blunders – or to offset them effectively – is to go with a moving company that has a demonstrable track record of successful office relocations. May we propose A-1 Freeman Moving Group right here in Little Rock? Look into our bona fides as we suggest above. Then review our office relocation services and ...
 

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